Content Management

Launch your collection online with easy-to-use software & our expert team

iPhone running Smartify
Smartify Dashboard

Extend the museum space in minutes

Legacy IT tends to impede quick releases of digital products. The Smartify database is configured to sit alongside existing systems making it easy to launch your collection in minutes not months. Our cloud-based software allows you to reliably catalogue, manage and organise your collection, while also integrating directly with the Smartify visitor app and our global audience.

iPhone running Smartify
Smartify Dashboard
iPhone running Smartify
iPhone running Smartify

Integrate with the Smartify app

Smartify synchronises directly with the collections database so updates appear on the app & web app moments after being changed. When a visitor engages with a tour, collection object or service in the app it will automatically log the activity in your dashboard.

"We feel like we are keeping up with others in the sector despite being a small team because of Smartify.”

Laura MacCulloch, Royal Holloway University of London Picture Gallery

Flexible Software

How do you like your data? We give you the means to upload collections records using a simple CSV file, API, manual entry or a combination.


Store unlimited images and information for collection items, including literature, location, multiple images, hyperlinks and more.

Creative Tools

Build an evolving story around your collections. Drag and drop tools allow you to create multiple tours for specific audiences such as children or those with accessibility needs.

Designed for all

Intuitive design is easy for staff and volunteers. We process, clean and enhance data, keeping tracked changes separate from the original.

Real-Time Updates

Regardless of what you have in storage or hanging on your walls, we’ll make sure that your entire collection is beautifully presented on any device.


Feature articles or upcoming exhibitions on the app homepage and reach audiences with you web content from across the world.


Integrate with your e-shop to connect artworks and relevant products. Let visitors easily order prints as they explore.

Access & Languages

Increase your global reach with multi-language functionality. Easily update and maintain your own regional translations within the content management system. The app is tested with groups with access needs.

Case Studies

Take a look at our content management work

No matter your speciality we can help

Having partnered with natural history museums, historic houses, commercial galleries and even hotels, we have the expertise to advise on a solution that is best suited to you.

Get in touch

More Smartify services

Mobile Guide

All in one guide. Smartify combines tours, way-finding and much more into an award-winning elegant design.

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Audience Insights

Harness the power of data, understand audiences and fuel growth with Smartify analytics.

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Our expert team includes data-scientists, developers, agile coaches, designers and arts and heritage professionals.

Learn More

Talk to us

Every collection is unique. Get in touch and we'll arrange a call or meeting with you and get to know your requirements.

Speak with an expert

Talk to one of our digital experts about what Smartify can do.

Request a demo

See Smartify in action and learn more about our platform.

Schedule a meeting

Meet the Smartify team and discover how we can work with your collection.

Get in touch

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